A Message from Mark Hancock

Sisters, Brothers and Friends:

This is an update to the memorandum dated March 19, 2020 offering guidelines for conducting Local Union business during the current COVID-19 pandemic.

The situation continues to evolve, with public health agencies providing updates, new guidelines, and restrictions. CUPE locals, councils and divisions must continue to follow directives from the public health authorities in their region. These measures require locals to postpone or alter meetings.

In these extraordinary times it is important to maintain good governance, accountability and transparency. With this in mind, I am providing the following updated guidelines to help address questions of compliance with local bylaws and CUPE’s National Constitution.

Teleconferencing and Video Conferencing

If necessary, where feasible, and until further notice, meetings may be conducted electronically via conference calls, telephone town halls or videoconferencing. We advise locals to explore available electronic meeting platforms. As the restrictions on gatherings now extend over a significant period of time, exploring alternatives for conducting meetings has become imperative.

Electronic Voting

Where adopting motions to conduct the regular business of the Union, such as for decisions of the Executive Board or Executive Committee, voting can be done via email.

Where voting must be secret, such as ratifications or job action mandates, the local may use a secure and reliable electronic voting platform. There are several available, and we suggest you consult your National Representative for exploring options. Remember that some votes are also governed by labour legislation.

Nominations and Elections

Wherever possible, local elections should occur within the same timeframe as laid out in local bylaws. Nominations that might normally occur at a membership meeting can be done by email, and elections can be conducted electronically using a secure platform.

If maintaining the existing timeframe is not feasible, the elections process can be delayed until June 2020.

Postponing Meetings

Where it is not possible to hold an electronic meeting and remote solutions are not feasible, local meetings may be postponed until June 2020. Applicable timelines in the bylaws will be extended accordingly. We will continue to monitor the situation across the country and will provide updates on this timeline if necessary.

Opportunities

While there are many other issues facing our Union right now, we encourage you to consider the challenges you might be having communicating with members outside of the workplace. Consider using this opportunity to collect and compile personal contact information for your members. It may also be a good time to review your local’s decision-making and election processes and note possible future bylaw changes.

Other Issues and Exemptions

Bylaws vary widely from one local to the next, and these guidelines will not address every variable. For issues not contemplated here, for questions related to council and division meetings and conventions, or to discuss possible additional exemptions, please contact your National Representative.

In solidarity,

MARK HANCOCK
National President

April Membership Meetings

Due to Covid-19, our April membership meetings have been cancelled.  We will update the membership when we receive further direction from the Ontario Government and the University.

We hope that you and your families are staying safe and healthy.

Local Update

Union Meeting

Wednesday, May 2, 2018 11:20am to 12:20pm or 10:00pm to 11:00pm at the Arts building, room 1E1.

Agenda:

Latest news from the bargaining table • Information about local administration • Updates on other local business

 

Special Membership Meeting – Nominations

Special Membership Meeting Notice

Why: Nominations for Elections

Who: President

Vice President

Secretary Treasurer

Recording Secretary

Chief Steward

Sgt. At Arms

Trustee(s): 1 for 3 years, 1 for 2 years, 1 for 1 year

When: Sunday November 13, 2016 at 7pm

Where: Bricker Academic – BA201

CUPE Health and Safety Officer

The current Executive would like to thank Cindy Schmidt for all her hard work and dedication as CUPE Health and Safety Officer. Cindy has accepted a temporary position within the SHERM office for an 8 month term. We wish her all the best in her new role.

The new CUPE Executive along with Human Resources and Management will be working on defining the CUPE Health and Safety Position and will post the position for an 8 month term.